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    eBay Users' Stamp Club CONSTITUTION

    Draft -- April 7, 1999
    Revision 1 -- April 10, 1999
    Revision 3 -- April 4, 2004
    Revision 4 -- June 12, 2005

    PREAMBLE:
    We the undersigned, wishing to secure for ourselves the pleasures, benefits and security of an association of persons commonly interested in the many aspects of Stamp Collecting, constitute ourselves the eBay Users' Stamp Club and enact this constitution as our governing rules. It shall be our purpose to further the exchange of information and cooperation among members, to promote philatelic knowledge, ethical stamp collecting and trading, friendship, and to conduct club programs and activities to advance the general interest and welfare of stamp collecting in conjunction with safe trading within the eBay community.

    MEMBERSHIP: Article I

    All registered eBay users interested in stamp collecting may be eligible for membership. Membership is open to those who have displayed by their actions either as a buyer or seller on eBay that they are of honourable character. Application for membership can be made to an officer of the club who shall put forward the application for consideration at a monthly officer’s meeting. Unsuccessful applicants may appeal the decision. Appeals must be in writing and will be considered at the next monthly officer’s meeting. No membership dues are payable however we urge members to support any fund raising activities.

    Membership may be revoked if one or more of the following situations occur.

    1. A member no longer displays an honourable character as required by Article 1. 2. Suspension by eBay for a period of 2 months or longer 3. The member has not engaged in an eBay transaction for a period of 12 months 4. At the request of the member.

    Membership cancellation must have unanimous support of the executive.

    OFFICERS: Article II

    Sec 1. The officers of this club shall be
    President/Facilitator
    Executive Assistant
    Media Relations Officer
    APS Representitive

    Sec 2. The officers shall be elected for a term of one year by ballot of the members voting at a periodic meeting.

    Sec 3. Vacancies occurring between election shall be filled by special elections at the earliest opportunity following the withdrawal or resignation.

    Sec 4. Officers may be removed by a three-fourths vote of the membership present at a specially convened meeting. 10 days notice must be given to the membership of intention to remove an officer.

    DUTIES OF OFFICERS: Article III

    Sec 1. The Facilitator shall preside at meetings and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution; decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office.

    Sec 2. The Executive Assistant (EA) shall assume the duties of Facilitator in his/her absence. The EA shall maintain a roll of members, carry on any necessary correspondence, be responsible for finances, maintain the website and assist the Facilitator in posting a notice of meetings to all members. The EA will do other such duties as determined by the Facilitator.

    Sec 3. The Media Relations Officer shall liaise with media to ensure our opinions and ideas are well received by the public. The MRO will promote stamp collecting and safe eBay trading.

    Sec 4. The APS representative will attend as many APS meetings as economically viable. He will represent our ideals at these meetings and will report back to the EUSC via the periodic meeting. The officers may appoint a replacement representative on a temporary basis if the current representative is unable to attend an APS meeting. The replacement does not have Officers voting rights.

    MEETINGS: Article IV

    Officers meetings are to attended by the club officers and held in the week prior to the periodic general meeting at a pre-agreed chat board. There must be a 50% quorum.  Periodic meetings are to be held on a regular basis on the eBay Stamp Chat Board. A quorum shall be the posted comments of a minimum 20 members. Special meetings are to be held on the eBay Stamp Chat Board. A quorum shall be the posted comments of a minimum 20 members.

    MEMBERSHIP ASSISTANCE: Article V

    Members of the club will provide advice and assistance to anyone interested in stamp collecting or safe Ebay trading.

    AMENDMENTS: Article VI

    This constitution or the By-Laws may be amended by a two-thirds vote of the membership present at a periodic or special meeting. Proposals for the amendments shall be posted on the eBay Stamps Board and shall be voted on at a regular meeting scheduled by the Facilitator within 14 days and after a minimum10 day period for notice to the membership.

    ETHICAL COLLECTING: Article VII

    Members will conduct themselves ethically while stamp collecting including on-line activities. This includes support of the ~APS Code of Ethics.

    COMMON COURTESY SHALL GOVERN PROCEEDINGS HOWEVER THE FACILITATOR MAY INVOKE ROBERT'S RULES IF DEEMED NECESSARY.

    eBay Users' Stamp Club
    BY-LAWS

    1. Facilitator. It shall be the duty of the facilitator to maintain and post the constitution and By-Laws of the club. He/she shall note all amendments, changes, and additions on the constitution.

    2. Membership. Full membership is open to all registered eBay users who are interested in stamp collecting in its many aspects. Membership is required to hold office. Regular participation in meeting day topics is suggested for all members.

    3. Meetings. A regular meeting day shall be set for once each month. Since the internet is international in scope and runs 7 days a week 24 hours a day, it is expected that meeting participation will be by postings throughout the day on the eBay Stamps Board. At the conclusion of each meeting day, the facilitator shall determine when to schedule the next meeting day and the topic.

    4. Dues. No regular monthly dues will be assessed.


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